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<h1>Exporting a document</h1>
<p>You can export a document to the following formats:</p>
<ul type="disc" class="whs1">
	
<li class=p><p>PDF file</p></li>
	
<li class=p><p>Excel spreadsheet (.xls)</p></li>
	
<li class=p><p>HTML file</p></li>
	
<li class=p><p>Flash file</p></li>
</ul>
<p>You can also export a document directly from a folder, as shown in the 
 steps below. </p>
<h2>To export a document</h2>
<ol type="1" class="whs2">
	
<li class=p><p>You can export a document directly from a folder, or 
 you can export it while viewing it:</p></li>
	<ul>
<li style="list-style: disc;" type=disc class=p><p><span style="font-weight: bold;"><B>To 
 export a document directly from a folder</B></span>: Right-click the document 
 and highlight <span style="font-weight: bold;"><B>Run as</B></span>. Then skip 
 to step 3 below to select an export format. </p></li>
		<ul type="square" class="whs3">
			
<li class=p><p>If the document contains prompts, answer them 
 and click <span style="font-weight: bold;"><B>Export</B></span>. Then skip to 
 step 3 below to select an export format.</p></li>
			
<li class=p><p>If DHTML is disabled, click the <span style="font-weight: bold;"><B>Export</B></span> 
 icon <img src="images/export2.gif" x-maintain-ratio="TRUE" width="19px" height="18px" border="0" class="img_whs4"> or <span style="font-weight: bold;"><B>PDF</B></span> icon <span style="font-style: italic;"><I><img src="images/pdf2.gif" x-maintain-ratio="TRUE" width="16px" height="16px" border="0" class="img_whs5"></I></span> 
 in the <span style="font-weight: bold;"><B>Actions</B></span> column.</p></li>
		</ul>
		
<li style="list-style: disc;" type=disc class=p><p><span style="font-weight: bold;"><B>To 
 export a document while viewing it</B></span><span>: Click the name of a document 
 to execute it.</span></p></li>
	</ul>
	
<li class=p>
	<p>If the document is not 
<a href="Grouping_data.htm">grouped</a> and 
 the current 
<a href="Using_pageby_on_a_document.htm">page-by</a> selections 
 are set to <span style="font-weight: bold;"><B>All</B></span><span>, </span>you 
 can set exporting properties before you export (you must have privileges 
 to access Editable Mode):</p>
	<ol type="1" class="whs2">
		
<li style="list-style: lower-alpha;" type=a class=p><p>From the 
 <span style="font-weight: bold;"><B>Home</B></span> menu, select <span style="font-weight: bold;"><B>Editable 
 Mode</B></span>. </p></li>
		
<li style="list-style: lower-alpha;" type=a class=p><p>From the 
 <span style="font-weight: bold;"><B>Tools</B></span> menu, select <span style="font-weight: bold;"><B>Document 
 Properties</B></span>. The Properties dialog box opens.</p></li>
		
<li style="list-style: lower-alpha;" type=a class=p><p>In the Document 
 Properties area, click <span style="font-weight: bold;"><B>Export</B></span> 
 </p></li>
		
<li style="list-style: lower-alpha;" type=a class=p><p>In the General<span 
 style="font-weight: bold;"> <B></B></span>area<span style="font-weight: bold;"><B>, 
 </B></span>specify whether you want to export all layouts or only the current 
 layout by selecting one of the following:&nbsp;</p></li>
	</ol>
	</li>
	<ol start="4" type="1" class="whs2">
		<ul>
<li style="list-style: disc;" type=disc class=p><p><span>To 
 export every layout with the document, select </span><span style="font-weight: bold;"><B>All 
 Layouts</B></span><span>.</span></p></li>
			
<li style="list-style: disc;" type=disc class=p><p><span>To 
 export the current layout, select </span><span style="font-weight: bold;"><B>Current 
 Layout Only</B></span>.</p></li>
		</ul>
		
<li style="list-style: lower-alpha;" type=a class=p><p>If your 
 document contains page-by fields, you can choose to export the entire 
 document or only the page currently displayed. Page-by allows you to view 
 the PDF by a selected group element. </p></li>
		<ul>
<li style="list-style: disc;" type=disc class=p><p>To export 
 the entire document, clear the <span style="font-weight: bold;"><B>Expand 
 page-by check box</B></span>.</p></li>
			
<li class=p><p>To export only the page displayed in PDF View, 
 select the <span style="font-weight: bold;"><B>Expand page-by check box</B></span>.</p></li>
		</ul>
		
<li style="list-style: lower-alpha;" type=a class=p><p>If you want 
 to be prompted&nbsp;each time you export, select the <span style="font-weight: bold;"><B>Prompt 
 User on Export </B></span>check box.</p></li>
		
<li style="list-style: lower-alpha;" type=a class=p><p>In the Excel 
 area, specify your preferences for exporting to Microsoft Excel</p></li>
		<ul type="disc" class="whs1">
			
<li class=p><p>To embed images in the exported file, click 
 the <span style="font-weight: bold;"><B>Embed Images</B></span> check box.</p></li>
			
<li class=p><p>To use live Excel charts, select <span style="font-weight: bold;"><B>Use 
 live Excel Charts</B></span>.</p></li>
			
<li class=p><p>To use embedded bitmaps for charts, select <span 
 style="font-weight: bold;"><B>Use embedded bitmaps</B></span>.</p></li>
		</ul>
		
<li style="list-style: lower-alpha;" type=a class=p><p>In the PDF 
 area, specify your preferences for exporting to PDF.</p></li>
		<ul type="disc" class="whs1">
			
<li class=p><p>To include bookmarks in the PDF, select the 
 <span style="font-weight: bold;"><B>Include bookmarks in PDF </B></span><span>check 
 box.</span></p></li>
			<ul type="disc" class="whs1">
				
<li class=p><p>To display the bookmarks in the PDF, select 
 the <span style="font-weight: bold;"><B>Display bookmarks in PDF </B></span><span>check 
 box</span>.</p></li>
			</ul>
			
<li class=p><p>To embed the fonts in the PDF, select the <span 
 style="font-weight: bold;"><B>Embed fonts in PDF </B></span>check box. </p></li>
			
<li class=p><p>To use bitmaps for graphs, select the <span 
 style="font-weight: bold;"><B>Use bitmaps for graphs </B></span>check box.</p></li>
			<ul type="disc" class="whs1">
				
<li class=p><p><span>To reduce the file size of the bitmaps 
 by reducing the quality, select the </span><span style="font-weight: bold;"><B>Use 
 draft quality for graphs </B></span><span>check box.</span></p></li>
			</ul>
		</ul>
		
<li style="list-style: lower-alpha;" type=a class=p><p>Click <span 
 style="font-weight: bold;"><B>OK</B></span> to apply the changes.</p></li>
		
<li style="list-style: lower-alpha;" type=a class=p><p>Click the 
 <span style="font-weight: bold;"><B>Up </B></span><span>button to close the document 
 and return to its folder.</span></p></li>
	</ol>
	
<li class=p><p>Right-click the document and select <span style="font-weight: bold;"><B>Run 
 as . . .</B></span> </p></li>
	<ul type="disc" class="whs1">
		
<li class=p><p>To export to a PDF, select <span style="font-weight: bold;"><B>Export 
 to PDF</B></span></p></li>
		
<li class=p><p>To export to Microsoft Excel, select <span style="font-weight: bold;"><B>Export 
 to Excel</B></span></p></li>
		
<li class=p><p>To export to HTML, select <span style="font-weight: bold;"><B>Export 
 to HTML</B></span></p></li>
		
<li class=p><p>To export to Flash, select <span style="font-weight: bold;"><B>Export 
 to Flash</B></span><span>. A dialog box opens. You can choose to either:</span></p></li>
		<ul type="disc" class="whs1">
			
<li class=p-Steps-Bulleted-1><p class=Steps-Bulleted-1>Open 
 the MHT file, by clicking <span style="font-weight: bold;"><B>Open</B></span>. 
 A copy of the document opens in a browser.</p></li>
			
<li class=p-Steps-Bulleted-1><p class=Steps-Bulleted-1>Save 
 the MHT file, by clicking <span style="font-weight: bold;"><B>Save</B></span>. 
 Name and save the file. Do not change the type from MHTML Document.</p></li>
		</ul>
	</ul>
</ol>
<h3>Related topics</h3>
<ul type="disc" class="whs1">
	
<li class=p><p>
<a HREF="Exporting_a_grid_report.htm">Exporting a grid 
 report</a></p></li>
	
<li class=p><p>
<a HREF="Exporting_a_graph_report.htm">Exporting a graph 
 report</a></p></li>
</ul>
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